NVP Software Solutions

Tag: Process Improvement

  • Quality Assurance Metrics

    In our last post we listed the need for some way of measuring Process Improvement without going into too much detail about how. What we were referencing was Quality Assurance Metrics.

    We define a metric similar to the way Wikipedia does in that it is the degree to which software possesses some desired characteristic. This feeds directly into the comments from our last post about needing to have something to measure in order to know if Process Improvement has occurred.

    More specifically, we can define a Measurement as something that has a single dimension: Height; Weight; Count of defects; Count of Requirements and many others.

    A Metric is derived from two or more Measurements and is often expressed as a ratio or a percentage. For example, we might count the number of defects but we might also count the number at each Severity level and then express that as a percentage of the total. This gives us a lot more information as the following example shows:

    If we have 100 defects and 20 of them are of the highest severity then we can state that 20% or one fifth are of the highest severity. We can watch that percentage over the duration of the project and track its movement up and down. We can also compare our percentage of highest severity defects to other projects directly using the percentage and see if our percentage is out of line with other projects. Note that this removes the bias that might occur with different project sizes. If someone has a much smaller project, they would expect commensurately fewer defects in total but might experience a similar percentage of high severity ones.

    In general metrics normalize the results to allow comparisons.

    As Peter Drucker said “you can’t manage what you can’t measure,”

    Give us a call to see what Metrics you need!

  • Quality Assurance Supports Process Improvement

    Quality Assurance Supports Process Improvement by showing us when the improvement has occurred. This is typically done through measuring the existing process; making the change and then measuring the results of the new process. In last week’s blog we discussed examples of Process Improvement. Now we need to ensure that the Improvement has actually occurred.

    The initial steps to tracking improvement are as follows:

    • Identify the process we want to improve
    • Identify the aspect of that process that needs to be improved
    • Identify a characteristic that will show if the improvement has taken place after the change
    • Find or create a measurement that will show change occurring in the characteristic
    • Measure the characteristic under the current process for a sufficient length of time to get a valid result
    • Make the change
    • Measure the characteristic under the new process for a sufficient length of time to get a valid result

    The above steps are not necessarily easy and will depend on what already exists in the place you are working. In order to do the first three steps you need to have processes in place or be able to identify them and their characteristics. The fourth step requires working out a measurement that validly checks the aspect that is planned for improvement. We then need to wait for while the measurement is taken with the current process. The change has to be implemented and used in the process without any modifications in order to allow us to make valid measurements of the impact of the change.

    Once all this is done, then we are in a position to measure the difference and decide on whether the process was actually improved. Quality assurance supports all of this by defining the necessary measurements, gathering the statistics and analyzing the results. NVP Software Solutions can complete all of the above steps for you.

  • Examples of Process Improvement

    Examples of Process Improvement are sometimes a little harder to find and measure than Product Improvement. As long as you have a standard to compare a product, any change can be determined and it is usually easier to determine if the quality of the product has improved or not. Also, we may not have to actually determine the measurement methodology prior to the product being produced. We can take an existing product, determine a standard and decide if it has met that standard. Future products can then be compared against that standard. A process, on the other hand, does not necessarily have an end product. It is part of what produces the end product and may not ‘exist in the literal sense’ after it is finished.

    There are two ways we can measure Process Improvement and then determine if the Process has improved.

    • Measure the created product. This becomes product measurement and that can be used as feedback to improve the process.
    • Measure the actual process.

    The first has already been covered so we will discuss the second.
    If we make a change to the process, the fundamental question is has the process improved.
    Examples:

    • The process continues to generate product after a change with no reduction in quality. Process Improvement.
    • The process generates the same product while using less materials. Process Improvement.
    • The process generates the same product with less waste. Process Improvement.
    • The process is halted or interrupted less often than before. Process Improvement.
    • Less resources are required for the same quality product. Process Improvement.
    • The process has reduced variation. Process Improvement.

    All of the above require a proper measurement process (another process) to be in place before the process is launched. It is very difficult to measure some of the above process improvements without having an existing measurement process in place. This may eventually remind you of The Siphonaptera!

    However, if you want to find out about your own processes, take a look at our Assessment process which identifies them.

  • Process Improvement

    Ongoing Process Improvement is the second critical aspect of process implementation. Last week we identified the components of a process. Once they are identified and it has been determined if they are applicable then the next step is Process Improvement.

    Many organizations identify the need for Process Improvement but they seem to say it as statement sliding the two words together as if it is something that will occur without effort and frequently without results. Philip Crosby’s book “Quality is Free” talks about this and in our last post we mentioned getting the process just right. Getting it just right is not a one step process. At a minimum it is a 4 step process and those steps contain a lot of subsidiary detail.

    Initially, as mentioned last week, we have to identify the processes that are in existence. Part of NVP’s Assessment process is to identify the existing processes. This can be done internally although that can be more difficult since people tend to live through the process and cannot see it ‘from the outside’.

    Once the processes are identified, then we need to see how they can be improved. This requires thinking ‘outside the box’ and coming with fresh insight to existing processes. A critical piece of this is to determine how the suggested processes can be measured. Without measurement it is impossible to know whether improvement has taken place. Peter Drucker – “you can’t manage what you can’t measure,” and extended to say “if you can’t measure it, you can’t improve it.”

    The next step then falls into place. We take the recommended improved process and try it out while taking measurements. Once the process has had some time to be tested, the measurements are collated and it is determined if the process has improved.
    There are two possible outcomes:

    • Process Improvement has occurred. In which case then we look for further process improvement.
    • Process Improvement has not occurred. In which case we discard the suggested process and look for some other way to obtain process improvement.

    Next week we will provide some examples.